Create, assign, and execute tasks with team collaboration and Apple Reminders integration
A Task represents a unit of work to be done on your farm. Tasks can be standalone activities or linked to field operations and irrigation schedules for coordinated workflow management.
Tasks are the foundation for organising farm work — from quick repairs to complex multi-day operations.
Categorise your tasks to make filtering and organisation easier.
From the Home screen, tap Tasks, then the + button to launch the wizard.
Enter the basic task details:
Set the urgency and current state:
Tip: Setting status to In Progress and saving will open the execution workflow.
Set the timing for the task:
Add the task location using one or more methods. Location enables geofence reminders and helps workers find the job site.
The app automatically detects if the location falls inside a mapped paddock and shows the Area name.
The final step handles assignment, integrations, and confirmation:
Review the task preview card, then tap Save to create the task.
The Task List shows all tasks for the current property with filtering and search.
Tap any task to open the detail view with five tabs for editing and collaboration.
Shows the Task Wizard in edit mode.
Threaded discussion for the task.
Request materials, equipment, or assistance.
Quick communication with the task assignee. Opens device messaging with contact info pre-filled — useful for urgent updates outside the app.
Shows linked field operations and irrigation logs. Tap a linked FOP to view its details. Badge shows count of linked operations.
When you change a task’s status to In Progress and save, the app opens the appropriate execution view based on linked operations.
Your work time is preserved even if you leave the app or your device restarts.
Use the Pause button to stop the timer. Your accumulated time is saved immediately.
When you reopen a task with status “In Progress” and existing work time, the timer resumes from where it left off.
Tap Complete to finish. Total work time is recorded, status changes to Completed, and data syncs to Firebase.
App Termination: If iOS terminates the app while you’re timing, your last saved work time is preserved. Only time since the last save (pause or app suspension) may be lost.
Sync tasks with iOS Reminders for notifications, Siri integration, and location-based alerts.
Tip: Geofence alerts are great for location-based tasks — get reminded to check the pump when you drive past the pump shed.
Tasks support full team collaboration through comments, resources, and real-time sync.
When you assign a task to a team member:
Who can do what:
Real-Time Sync: All task data syncs via Firebase. Comments appear immediately on all devices, resource request status updates in real-time, and task completion syncs to assigners and assignees. Works offline — changes queue and sync when reconnected.
Be specific and consistent.
Always add location for field-based tasks.
Coordinate tasks with field operations.
Check the ownership filter — try “All Tasks” instead of “My Tasks”. Check the status filter — the task might be in a different status. Ensure you’re viewing the correct property.
Only the task creator can edit details. Use Comments, Resources, and Send tabs for collaboration. Ask the creator to make changes if needed.
Go to iOS Settings → Alffi. Check Reminders permission is set to “Full Access” (iOS 17+). Toggle the permission off and on if stuck. Re-enable sync in the task.
Ensure the task has a location set. Check task radius is appropriate (default 100m). Verify Location Services is enabled for Alffi. Geofences may be delayed by iOS battery optimisation.
Ensure task status is still “In Progress”. Work time is saved when you Pause or when the app suspends. If the app was force-quit during active timing, time since last save may be lost.
Check internet connectivity. Verify cloud sync is enabled (requires Pro subscription). Pull down to refresh the task list. Check Settings → Cloud Sync status.
Download Alffi and start managing your farm tasks today.